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BYOD Demands in Today’s Meeting Rooms

Posted by Kevin Peterman, Product Development Manager on Jan 31, 2018 8:05:39 PM

Meeting room technology is intended to enhance and simplify office meetings. But often, the opposite occurs. Interestingly enough, it’s the most frequently plagued area of technology-related stress, where IT and AV personnel are faced with a constant stream of incompatible equipment when a new device struts into the room since they all sport varying connection access ports.  When it comes time to share our information, in a sea of varying devices, how do you prepare to give your presenter the right connection to share their content in today’s BYOD world?

BYOD_Libav-DL-AR-HDMI-AdapterHaving a meeting room capable of adapting to any device or technology that’s brought in can reduce technology headaches and restore productivity to your meetings.

Content Sharing Can Cause Technology Failure

Content sharing is a popular, everyday function within the meeting room and, given the frequency of use, should be easy to work with, adaptable, and easily transferable to the next content sharer. Technology-related failures often boil down incompatible input/output connectivity. What type of device is your content-presenter toting this visit? Did a critical adaptor leave on a jet to Tokyo with the last presenter? Does the wireless connection not work, is cumbersome or password restricted?

The possibilities seem endlessly stacked up against the AV and IT integrator. The time it takes to fidget with last-minute connection shakeups are costly.

It’s within a room full of attendees, waiting on a defunct presentation setup, that eminent stress, frustration and sweating follows. In addition to monopolizing precious time, unnecessary content-sharing issues can throw off the entire presentation, if not break down the entire meeting message.  


Operating Within BYOD Guesswork

Business professionals want to bring their own device into the meeting room to share information. In the AV world, we refer to this as “Bring Your Own Device” Technology, or “BYOD.” However, it’s within this BYOD mentality that we have a breakdown in the simplicity of content sharing. It can often be rooted back to not having an easily-adaptable IT or AV setup in the meeting or huddle room.

The answer to this problem is a solution that works within the constraints of the BYOD guesswork gamble and reduce, if not eliminate, your attendee waiting and content presentation downtime. Having a meeting room capable of adapting to any presenter’s device or technology can reduce presentation headaches and restore productivity to your meetings.


Liberty AV - BYOD_DL-AR_HDMI Adapter Ring

Plug-N-Play Content Sharing

Businesses are turning to an unexpected solution – hardline connections.

Hardline connections offer a peace of mind that isn’t gained from Wi-Fi, Bluetooth or app-based content sharing. This “plug-n-play” approach of hardline connections:

- Requires no password protection
- Needs no loading
- Poses no security issues
- Requires no cumbersome software
- Involves no application downloads

Not to mention that hard line connections are a practically instantaneous solution with no waiting. Simply plug in, share content, and swap, if needed, to the next presenter.


Managing the Constant Flux in Connection Ports

While mobile devices have no standard port and are in constant flux, display devices share a common standard AV connection – HDMI. Content sharers who subscribe to BYOD can rely on routing to displays using this hardwired pathway. The pathway can then be converted to practically any device through HDMI adapters. These simply plug in and provide the appropriate device-fitting on the opposing end.

Liberty AV - BYOD - DL-AR HDMI Adapter Ring

As portable device inputs change, HDMI adapters advance along with them. Today, these HDMI adapters offer connections to the most current device ports including DisplayPort, DVI-D, Mini-DisplayPort, Micro HDMI “D,” Mini HDMI “C,” USB “C,” and many more.

Don’t worry about a content sharer accidentally taking your room’s A/V cable on their flight back home. Solutions like these adapters can be clamped onto the display’s HDMI cable, minimizing the likelihood of your equipment earning more frequent flyer miles than you. It also ensures that your solution is there for the next meeting.


Is your meeting room equipped to handle any device?

Take a moment to review your company’s meeting space and make note of any AV and IT deficiencies. Is the space set up to accommodate a variety of content sharing requirements? Should you need support, consult a second AV/IT integration expert.

Once you have evaluated your meeting space, take the necessary steps to retrofit with flexible, content sharing solutions, ensuring that they are easily accessible and secured in a way that minimizes the likelihood of removal.


Get Back to Productive Meetings

Implementing solutions that will work with today’s BYOD mentality in the meeting space will reduce stress, costly waiting, inefficiencies, and message derailment, while restoring productivity to your meeting room and presentation.



Ready to earn more about BYOD Connectivity Solutions?  Liberty AV offers multiple solutions to help you and your client get back to productive meetings.  Visit our BYOD Solutions Page or download our new BYOD Solutions guide here.

Liberty AV’s knowledgeable customer service team is always available to assist - for more information call us at 800-560-8998 or  With everything you need from cables, devices, connectors, and more, it’s never been easier to Run with Us!


Topics: BYOD, video conferencing, HD Video Conferencing, Huddle Room, K-12, higher education, HDMI, Video Communications, HDMI 2.0b, Content Sharing, Classic, BYOD-Hub, Adapter Ring